Microsoft Power Apps and Power Automate for Not-for-profits (NFPs) 

microsoft power apps

Microsoft Power Apps and Power Automate are powerful tools designed to enhance productivity and simplify processes. What are Microsoft Power Apps used for? Microsoft Power Apps enables users to create custom applications without extensive coding knowledge, making app development accessible to everyone. On the other hand, Microsoft Power Automate automates repetitive tasks and workflows, allowing organisations to save time and reduce errors.   

Not-for-profits (NFPs) are at a crucial point where digital transformation is necessary to stay cost-effective and embrace digitalisation. By leveraging tools like Microsoft Power Apps, NFPs can optimise their operations, improve data management, and enhance service. This shift towards digital solutions not only helps NFPs save time and resources but also allows them to focus more on their core mission rather than administrative and repetitive tasks, inspiring a new era of efficiency and impact.  

This article will discuss how these tools can help NFPs streamline their processes, reduce costs, and achieve greater efficiency.   

What Are Microsoft Power Apps and Power Automate? 

Microsoft Power Apps is a product within the Microsoft Power Platform suite. It provides organisations with a low-code development environment that empowers you to create custom mobile and web-based applications easily. You don’t need extensive coding skills to use Power Apps – its intuitive interface and a vast array of templates allow you to connect to various data sources and build custom business apps quickly and efficiently.  

On the other hand, Power Automate is a dynamic workflow automation tool designed to help organisations automate repetitive and time-consuming tasks. This tool offers pre-built templates that not-for-profits (NFPs) can leverage to simplify and optimise their workflows. With Power Automate, you can ensure that your team spends less on manual tasks and more on activities that drive your mission forward.   

Benefits of Microsoft Power Apps for NFPs  

This tool greatly benefits NFPs and significantly helps their day-to-day operations.  

Streamlined Operations  

Microsoft Power Apps can significantly streamline your organisation’s operations. By simplifying processes, NFPs can save time and resources, allowing staff to focus on their core mission. For example, an NFP can create a custom app to manage volunteer sign-ups, track donations, or coordinate event planning in one central location.  

Enhanced Data Management  

Effective data management is crucial for NFPs. Power Apps allows for centralised data storage, ensuring all information is easily accessible and organised. This centralisation reduces the risk of data silos, enhances collaboration, and ensures that your team has the most up-to-date information.  


Building custom applications traditionally requires significant investment in development resources. With Power Apps, NFPs can create bespoke solutions without extensive coding skills, saving money on custom development. This cost-effective approach means more of your budget can be directed towards your primary goals and initiatives.   

Benefits of Microsoft Power Automate for NFPs  

This powerful tool can help NFPs with their operations and tasks. Benefits of using Microsoft Power Automate for NFPs such as:  

Automation of Repetitive Tasks  

Microsoft Power Automate helps non-profit organisations automate time-consuming and repetitive tasks, freeing valuable time and resources. Examples of functions that can be automated include:  

  • Sending automated email responses to donor inquiries.  
  • Generating and sending monthly financial reports.  
  • Updating donor databases with new information.  
  • Scheduling social media posts.  

Improved Workflow Efficiency  

Automating workflows with Power Automate significantly improves efficiency within your organisation. By reducing manual tasks, you can:  

  • Minimise manual errors that often occur with repetitive data entry.  
  • Speed up processes such as approvals and notifications.  
  • Ensure consistency and accuracy across different workflows.  

Integration with Other Microsoft Tools   

Power Automate seamlessly integrates with other Microsoft tools, enhancing your organisation’s productivity. Benefits of this integration include:  

  • Effortless connection with Office 365 applications like Outlook, Excel, and SharePoint.  
  • Streamlined data flow between Microsoft Dynamics 365 and other CRM tools.  
  • Enhanced collaboration through Microsoft Teams integration, allowing for automated team notifications and updates. 

How to Get Started  

Follow these steps to implement Power Apps and Power Automate into your NFP organisation.  

  1. Assess Your Need
    – Identify the processes and tasks within your organisation that could benefit from automation and custom apps.
    – Consult with your team to understand their pain points and gather feedback.  
  2. Plan and Design
    – Outline the specific workflows and applications you want to develop. 
    – Define clear goals and objectives for implementing Power Apps and Power Automate.  
  3. Set Up Your Environment
    – Sign up for Microsoft Power Apps and Power Automate.
    – Configure your environment and connect it to your data sources, such as Excel, SharePoint, or other databases. 
  4. Develop and Test
    – Start with pre-built templates to create initial workflows and apps. 
    – Customise the templates according to your organisation’s needs. 
    – Test the applications and workflows to ensure they function as intended.
  5. Deploy and Monitor  
    – Launch your applications and automated workflows.
    – Monitor performance and gather feedback from users. 
    – Make necessary adjustments based on feedback and performance metrics.

Resources and Training Available for NFPs 

You can find resources and training available here:

  1. Microsoft Learn
    – Access various free online tutorials and courses on Power Apps and Power Automate.
    – Learn at your own pace with structured learning paths.
  2. Microsoft Tech Community
    – Join the community to connect with other non-profits and professionals.
    – Share experiences, ask questions, and find solutions.
  3. Webinars and Workshops
    – Attend webinars hosted by Microsoft and other experts to gain deeper insights.
    – Participate in workshops for hands-on learning and direct support.

Tips for a Smooth Transition 

We have some tips to make it easier for NFPs to transition using Microsoft Power Apps and Power Automate.

  1. Engage Your Team
    – Involve your staff in the planning and implementation process.
    – Provide training sessions to help them understand and adopt the new tools.
  2. Start Small
    – Begin with a few key workflows and applications to demonstrate value.
    – Gradually expand the use of Power Apps and Power Automate across your organisation.
  3. Leverage Support
    – Utilise Microsoft’s support resources, including documentation, forums, and customer service.
    – Consider partnering with a Microsoft Solutions Partner such as ITConnexion for additional guidance and support.
  4. Regularly Review and Improve
    – Continuously assess the effectiveness of your applications and workflows.
    – Implement improvements and updates based on user feedback and evolving needs.

We’ve explored the powerful capabilities of Microsoft Power Apps and Power Automate and how these tools can significantly benefit not-for-profit organisations. Now, it’s your turn to dive in and discover how these solutions can transform your operations. Ready to take the next step but need help figuring out where to begin? Reach out to our experts at ITConnexion for a personalised consultation and see how we can help you harness the full potential of these innovative tools. 

We can help you!

In case you’re still unsure about the process or if you need further assistance, feel free to give us a call or drop us an email. Our team of experts will be sure to offer a helping hand.